PA STATE CLEARANCE REQUIREMENTS FOR ALL VOLUNTEERS
Dallastown Cougar Baseball, a part of Dallastown Cougar Athletics, is a 100% volunteer run youth athletics organization. Because of this, DCA is required to comply with all state laws applicable to adult volunteers and their interaction with children, including the Pennsylvania Child Protective Services Law (CPSL). In order to be in compliance with these regulations, we must keep on file a full set of clearances for each volunteer.
Even if you have your clearances on file with Dallastown Area School District, or another local youth organization, you will be required to submit them directly to DCA. The same clearances can be used, but must be individually filed with each organization. That said, any clearances submitted to DCA will be valid for all DCA entities - baseball, softball, football, and cheerleading.
Clearances are good for five years from date of completion.
Clearances contain Personal Identifiable Information (PII) and should NOT be shared or submitted to anyone (including coaches or board members) except the DCA Safety Officer. Once all clearances are obtained, please submit electronically all at once to [email protected].
Below is a checklist of the requirements and on the following page is how to obtain all four of the clearances. For your convenience, pages three and four are copies of the FBI Clearance Exemption form (If this applies to you having lived in PA for the last 10 consecutive years) and a copy of the required Mandated Reporter Form.
Each of the following clearance forms (four total) must be completed and are required.
Clearance requirements:
VOLUNTEER REGISTRATION
All volunteers participating in Dallastown Cougar Little League activities need to create a user account on our registration page. To create an account, click on the registration tab, then click volunteer opportunities. By creating a user account it doesn't commit you to volunteering or guarantee a coaching position. It does give us the a list of individuals and their contact information to begin the coaching selection process.
The forms, along with instructions, can be found in the links to the right. In order to participate in any team activities, all volunteers must submit, and have approved, the following forms:
Required Annually:
- Little League Background Questionnaire (sent to you via email): send an email to the League President requesting a LL Application Link be sent to you.
- All head and assistant coaches CDC Heads Up Concussion Certificate: headsup.cdc.gov
Required Every 5 years: PA state clearances listed above
All forms will need to be submitted and approved before any volunteer can participate in team activities.